Organisation

Latest News

Upcoming Events

Organisation

The Coordinator is the intermediary person to the European Commission, and is responsible for the project management. The Coordinator is the chair of the executive committee and reports to the Governing Board.

Project Coordinator
The project coordinator is responsible for the project management. The coordinator

  • is the intermediate between the project consortium and the Commission
  • prepares the Consortium Agreement defining the internal organisation of the consortium
  • follows up the compliance by the Participants with their obligations,
  • receives and distributes the payments from the Commission
  • reports to the Commission on the distribution of the payments
  • establishes and updates the content of the project website (clear classification of working documents and written deliverables, list of contact persons, announcing meetings of the Executive Committee)
  • prepares and chairs the meetings of the Executive Committee,
  • is responsible for the document and information management, for transmission or distribution to the commission or to the Participants
  • act as the central contact point for all types of questions and issues
  • organises the Governing Board, Executive Committee and Scientific Committee meetings, providing the necessary budget for the chairing and invitation of external experts.

Organisational levels: The management of the CEREBRAD project is structured in two levels, the Governing Board and the Executive Committee. Each level has well-defined responsibilities and decisions to be taken. The day-to-day management is executed by the Executive Committee, which is accountable to the Governing Board. Each participant is represented by one vote in the Governing Boar d. The organisation structure of the CEREBRAD consortium comprises the following main bodies, see Figure 2


Figure 2 CEREBRAD Management Structures

Governing board: This body is responsible for the uppermost decision-making and arbitration. Each participant will be represented in the Governing Board by one person, and will have one vote. During the Kick-off Meeting, which will take place one month at the start-up of the project, the Chair Person will be elected. The Coordinator will not stand for election as the chair person, being the uppermost decision-making body of the consortium, the Governing Body is responsible for

  • Decisions on changes of the content, the finances and intellectual property rights, and will provide the 18 month  management reports to the commission,
  • Decisions on the evolution of the consortium,
  • Decisions on eventual changes of the consortium plan or budget,
  • Eventual alteration of the consortium agreements,
  • The premature completion or termination of the project,
  • Approval of the agreement with the scientific committee members.

The Governing board meets each 12 months, and will be anticipated by an executive committee meeting that will be responsible to provide all necessary documentation on the execution of the CEREBRAD project.
If needed and/or upon request of the Executive Committee, an extra Governing Board meeting will be organised.

Executive Committee, composed by the Work Package leaders, and chaired by the Coordinator is responsible for the implementation of the strategic decisions of the Governing Board. The Executive Committee will guarantee the integration and Coordination of the scientific and technical activities, the establishment of the deliverables, and will prepare the progress reports for the Governing Board and the Commission. Each member of the executive committee being a WP leader is responsible for the scientific quality of the deliverables of their Work Package, and will be assisted by the Scientific Committee in the peer review of the documents.  The Executive committee will follow up the training, dissemination activities and follow up of the intellectual property actions embedded in WP1 and WP5.

The Executive Committee is responsible for the day-to-day management of the project and is responsible for

  • Implementation of the recommendations formulated by the Scientific Committee,
  • Coordination and approval of the work schedules between and within work packages, from a technical and scientific point of view,
  • Eventual changes in the tasks within work packages,
  • Proposal and approval of training and dissemination activities,
  • Detection and resolving of any problems related to the project and reported by the Participants,
  • Reporting of scientific or budgetary difficulties within a Work Package or situated at a member of the consortium,
  • Review and approval of the deliverables of the CEREBRAD project,
  • Follow up of the intellectual property matters, or other contractual issues, and reporting these issues to the Governing Board, by formulating proposals to be decided by the Governing Board.

The executive Committee meets two times a year, once via web conference, once in a meeting just before the Governing Board meeting.

Scientific Committee: This committee will be composed by 3 persons external to the CEREBRAD consortium, The external persons (already contacted for participation to the Scientific Committee of CEREBRAD) are

  • Patrick Smeesters, Radiation protection advisor honorary responsible for radiation protection on a governmental scale, and also member of UNSCEAR, the international body evaluating radiation effects, member of the group of experts of the article 31 of the EURATOM Treaty defining radiation protection measures.  
  • Francis Cucinotta (NASA)
  • Margot Tirmarche

An agreement with the Scientific Committee members will be established during the first half year of the project.

Training, dissemination activities and intellectual property: the Executive committee will follow up the training, dissemination activities and follow up of the intellectual property actions embedded in WP1 and WP5.

Organisational levels: The management of the CEREBRAD project is structured in two levels, the Governing Board and the Executive Committee. Each level has well-defined responsibilities and decisions to be taken. The day-to-day management is executed by the Executive Committee, which is accountable to the Governing Board. Each participant is represented by one vote in the Governing Board. The Governing board will provide well-defined instructions to the Executive Committee.

Critical Situations The Coordinator and the Executive Committee are able to detect unexpected or critical situations that might jeopardize the successful execution of the project in due time and within the budgetary limits. Both the Executive Committee and the Governing Board can make appropriate decisions to minimise the impact of the situation on the project.